RK & CO

R.KRISHNAMURTHY & CO
OLD NO 188 B, NEW NO 283, SAPTHAMALIKA APPARTMENT, 
2ND FLOOR, POONAMALLEE HIGH ROAD, KILPAUK, 
CHENNAI - 600010, TAMILNADU, INDIA. 

ENVIRONMENTAL MANAGEMENT SYSTEMS MANUAL

Established to the requirements of

IS0 14001:2015

DOCUMENT NO                 :  RK&CO /EMSM/01

COPY NO                           :  00                      

ISSUE NO                          :   01                      

DATE OF ISSUE                :   04.04.2023

DOCUMENT HOLDER        :  ESHS MANAGER
 
PREPARED BY	            :   ESHS MANAGER 
APPROVED BY 	            :   MANAGING PARTNER

CONTROL STATUS
CONTROLLED COPY

DISCLAIMER: This document is the property of our Organization.
No part of this document may be reproduced in any form without the prior written permission from the Environmental Management Representative.

	

AMENDMENT RECORD SHEET

Sl. No	QM No	Issue No	Rev No	Title	Nature of revision	
1	ALL	01	00	All clauses
(AS PER ISO 14001:2015)	First issue	

TABLE OF CONTENTS

Section	
ISO 14001:2015
Clause Number	Contents	Page No	
0.1	-	Title Page	1	
0.2	-	Amendment Sheet	2	
0.3	-	Table contents	3	
0.4	-	Introduction	5	
0.5	-	About RK&CO 	6	
1.0	-	Scope	6	
2.0	-	Reference	7	
3.0	-	Abbreviation	8	
4	4	CONTEXT OF THE ORGANIZATION	9	
4.1	4.1	Understanding the Organization and its Context	9	
4.2	4.2	Understanding the Needs and Expectations of Interested Parties	9	
4.3	4.3	Determining the Scope of the EMS	9	
4.4	4.4	EMS	10	
5	5	LEADERSHIP	10	
5.1	5.1	Leadership and Commitment	10	
5.2	5.2	Environmental Policy	11	
5.3	5.3	Organizational Roles, Responsibilities and Authorities	12	
6	6	PLANNING	13	
6.1	6.1	Actions to Address Risks and Opportunities	13	
6.2	6.2	Environment Objectives and Planning to Achieve them 	16	
7	7	SUPPORT	17	
7.1	7.1	Resources	17	
7.2	7.2	Competence	17	
7.3	7.3	Awareness	18	
7.4	7.4	Communication	18	
7.5	7.5	Documented Information	19	
8	8	OPERATION	20	
8.1	8.1	Operational Planning and Control	20	
8.2	8.2	Emergency Preparedness and Response	21	
9	9	PERFORMANCE EVALUATION	22	
9.1	9.1	Monitoring, Measurement, Analysis and Evaluation	22	
9.2	9.2	Internal Audit	24	
9.3	9.3	Management Review	25	
10	10	IMPROVEMENT	26	
10.1	10.1	General	26	
10.2	10.2	Nonconformity and Corrective Action	26	
10.3	10.3 	Continual Improvement	27	
		
ANNEXURE	
1	1	Master List of Quality System Procedures	28	
2	2	Master List of Records	29	
3	3	Terms and Definitions	30	

INTRODUCTION

ABOUT

 RK&CO 

Organization 	                :  R.KRISHNAMURTHY & CO

Address                                 :  
 OLD NO 188 B, NEW NO 283,                                                           SAPTHAMALIKA APPARTMENT,
2ND FLOOR, POONAMALLEE HIGH ROAD, KILPAUK,
CHENNAI - 600010, TAMILNADU, INDIA.

Tel No		               :   8610617889

Email   	                          :   rkandcom19@gmail.com

Year of Establishment	    :   1991 
Services	                           :  PROVIDING DESIGN, CONSTRUCTION AND INTERIOR WORKS SERVICES

REFERENCE	
A reference of this manual, which leads to other related documentation, is the ISO 14001:2015 clauses:

Clause 1     - Scope

Clause 2     - Normative References

Clause 3     - New Terms and Definitions

Clause4     - Context of the Organization

Clause 5    - Leadership

Clause6     - Planning

Clause 7    - Support (Resources; Competence; Awareness; Communication;
                     Documented Information)

Clause 8	   -Operation (Operational planning and control; Emergency preparedness and Response e.g. Environmental Emergencies)

Clause9      - Performance Evaluation

Clause 10   - Continual Improvement

Abbreviations

Acronyms	Definition	
RK&CO 	R.KRISHNAMURTHY & CO	
EMR	Environmental Management Representative	
GM	General Manager	
EMS	Environmental Management System	
EMP	Environmental Management Program	
EMSM	Environmental Management system Manual	
OHSAS	Occupational Health & Safety Assessment Services	
ECFT	Environmental Cross Functional Team	
TNPCB	Tamil  Nadu Pollution Control Board	

4   CONTEXT OF THE ORGANIZATION

4.1   Understanding the organization and its context

The RK&CO determine the external and internal issues that are relevant to its purpose and that affect its ability to achieve the intended outcome of its EMS. The issues include environmental conditions capable of affecting or being affected by the RK&CO.

4.2   Understanding the needs and expectations of interested parties

The RK&CO determine:

a)	The interested parties that is relevant to the EMS;
b)	The relevant needs and expectations of interested parties; and
c)	Which of these needs and expectations become compliance obligations

4.3   Determining the scope of the environmental management system

The RK&CO determine the boundaries and applicability of the EMS to establish the scope. 

When determining the scope, the RK&CO consider:

a)	The external and internal issues referred to in 4.1;
b)	The compliance obligations referred to in 4.2;
c)	Its organizational units, functions, and physical boundaries;
d)	Its activities products and services; and
e)	Its authority and ability to exercise control and influence.

Once the scope is defined, the activities, products and services of the RK&CO within the scope are included in the EMS.

The scope is maintained as documented information and is available to interested parties.   Ref: RK&CO /EMSP/01- SCOPE OF EMS

PROVIDING DESIGN, CONSTRUCTION AND INTERIOR WORKS SERVICES

4.4   Environmental management system
To achieve the intended outcomes, including& enhancing its environmental performance, the RK&CO established, implemented, maintain and continually improve an EMS including & processes needed and their interactions, in accordance with the requirements of ISO 14001 standard.

The RK&CO consider the knowledge gained in 4.1 and 4.2 when establishing and maintaining the EMS.

5   LEADERSHIP

5.1   Leadership and commitment
The RK&CO demonstrate leadership and commitment with respect to the EMS by:

a)	taking accountability for the effectiveness of EMS;
b)	ensuring that the environmental policy and environmental objectives are established and are compatible with the strategic direction and context of the RK&CO ;
c)	ensuring the integration of the EMS requirements into the RK&CO  business processes;
d)	ensuring that the resources needed for the EMS are available;
e)	communicating the importance of effective EMS and are conforming to EMS requirements;
f)	ensuring that the EMS achieves its intended outcomes;
g)	directing and supporting persons to contribute to the effectiveness of the EMS;
h)	promoting continual improvement; and
i)	Supporting other relevant management roles to demonstrate their leadership as it applies to their   areas of responsibility.

5.2   Environmental policy
The RK&CO top management establishes, implement and maintain an Environmental Policy that, within the scope of the EMS:

a)	Is appropriate to the purpose and context of the RK&CO , including nature, scale and environmental   impacts of its activities, products and services;
b)	provides a framework for the setting and reviewing of environmental objectives;
c)	includes commitment to the protection of the environment, including prevention of pollution    and others specific to the context of the RK&CO ;
d)	includes a commitment(s) to fulfill its compliance obligations; and
e)	Includes commitment to continual improvement of EMS to enhance environmental performance.

The environmental policy is:

•	Maintained as documented information;
•	Communicated within the RK&CO ; and
•	Available to interested parties.
Ref: RK&CO /EMSP/02- ENVIRONMENT POLICY

RK&CO ENVIRONMENTAL POLICY STATEMENT

We at RK&CO are committed to preserving the environmental through a comprehensive environmental policy and proactive approach in planning and executing our manufacturing and service activities.

5.3   Organizational roles, responsibilities and authorities
The Top management ensures that the responsibilities and authorities for relevant roles are assigned and communicated within the RK&CO to facilitate effective EMS. Top management assigns the responsibility and authority for:

a)	ensuing the EMS conforms to ISO 14001 Standard; and

b)	Reporting the performance of EMS, including environmental performance.

6   PLANNING

6.1   Actions to address risks and opportunities

6.1.1   General
The RK&CO establish, implement and maintain the process to meet the requirements in 6.1.1 to 6.1.4.

When planning for EMS, the RK&CO consider:

•	The issues referred to in 4.1;
•	The requirements .referred to in 4.2; and
•	The scope of the EMS; 

And determine the risks and opportunities related to its:

•	Environmental aspects (see 6.1.2);
•	Compliance oblipti.ons (see 6.1.3); and
•	Other issues and requirements, identified in 4.1 and 4.2; 

That needs to be addressed to:

•	give assurance that the EMS can achieve its intended outcomes;
•	prevent, or reduce, undesired effects, including the potential for external environmental    conditions to affect the RK&CO ; and
•	Achieve continual improvement.

Within the scope of the EMS, the RK&CO determine potential emergency situations, including those that can have an environmental impact.
Ref: RK&CO /EMSP/03- Risk and Opportunities to be addressed and Processes.

The RK&CO maintain documented information of:

•	Risks and opportunities that need to be addressed; and
•	Processes needed in 6.1.1 and 6.1.4, to the extent necessary to have confidence they are carried    out as planned.

6.1.2   Environmental aspects
Within the defined scope of the EMS, the RK&CO determine the environmental aspects of activities, products and services that it can control and those that it can influence, and their associated environmental impacts, considering life cycle perspective. Ref: RK&CO /EMSP/04- Environment aspects.

When determining environmental aspects, the RK&CO take into account:

1)	Change, including planned or new developments or new or modified activities, products and services; and
2)	Abnormal situations and reasonable foreseeable emergency situations.

The RK&CO determine those aspects that have or can have significant environmental aspects among the various levels and functions of the RK&CO.

The RK&CO communicate its significant environmental aspects among the various levels and functions of the RK&CO.

The RK&CO maintain documented information of its:

•	Environmental aspects & associated environmental impacts;
•	Criteria used to determine significant environmental aspects; and
•	Significant environmental aspects.

6.1.3   Compliance obligations

The RK&CO:

a)	Determines and has access to compliance obligations pertaining to its environmental aspects;
b)	determine how these compliance obligations apply to the RK&CO ; and
c)	 Take these compliance obligations into account when establishing. Implementing, maintaining      and continually improving its EMS.

The RK&CO maintain documented information of its compliance obligations.

6.1.4   Planning action
The RK&CO plan:
a)	to take actions to address:
1)	Significant environmental aspects;
2)	Compliance obligations;
3)	Risks and opportunities defined in 6.1.1;
b)	how to: 

1)	integrate and implement the actions into its EMS processes; and
2)	Evaluate the effectiveness of these actions.

When planning these actions, the RK&CO consider its technological option and its financial and business requirements.

6.2   Environmental objectives and planning to achieve them
6.2.1   Environmental objectives
The RK&CO establish environment objectives at relevant functions and levels taking into account the RK&CO significant environmental aspects and its associated compliance obligations and considering its risks and opportunities. 

The environmental objectives are:

a)	Consistent with environmental policy;
b)	 measurable (if practicable);
c)	 monitored;
d)	communicated; and
e)	Updated as appropriate.

The RK&CO retain documented information on the environmental objectives.

6.2.2   Planning actions to achieve environmental objectives

When planning how to achieve environmental objectives, the RK&CO determine:

a)	What will be done;
b)	What resources will be required;
c)	Who will be responsible;
d)	When it will be completed; and
e)	How the results will be evaluated, including indicators for monitoring progress toward   achievement of measureable environmental objectives.

The RK&CO consider how the actions to achieve environmental objectives can be integrated into the RK&CO business processes.  Ref: RK&CO/EMSP/05- Environmental objectives and plans for achieve them

7.   SUPPORT

7.1   Resources

The RK&CO determine and provide the resources needed for establishment, implementation, maintenance and continual improvement of the EMS. 

7.2   Competence

The RK&CO:

a)	determine the necessary competence of person(s) doing & work under its control that affects its environmental performance;
b)	Ensure that these persons are competent on the basis of education, training, or experience;
c)	determine training needs associated with its environmental aspects and its EMS; and
d)	Where applicable, take actions to acquire the necessary competence, and evaluate the      effectiveness of actions taken.

The RK&CO retain appropriate documented information as evidence of compliance. 

7.3   Awareness

The RK&CO ensure that persons doing works under the RK&CO control is aware of:

a)	the environmental policy;
b)	the significant environmental aspects and related actual or potential impacts associated with their work;
c)	their contribution to the effectiveness of the EMS, including the benefits of  enhanced     environmental performance; and
d)	The implications of not conforming to the EMS requirements including compliance     obligations.  Ref: RK&CO /EMSP/06 – Competence, training and awareness

7.4   Communication
7.4.1   General 

The RK&CO establish, implement and maintain a process for internal and external communications relevant to the EMS including:

a)	on what it will communicate;
b)	when to communicate;
c)	with whom to communicate; and
d)	 How to communicate.

When establishing its communication processes, the RK&CO:

•	take into account its compliance obligations; and
•	ensure that environmental information communicated is consistent with information generated    within the EMS, and is reliable;

The RK&CO respond to relevant communications on its EMS.

The RK&CO retain documented information as evidence of its communications, as appropriate.   Ref: RK&CO/EMSP/07 – Communication

7.4.2   Internal communication

The RK&CO:

a)	Internally communicate Information relevant to EMS among the various levels and functions of the RK&CO , including changes to the EMS, as appropriate; and
b)	Ensure its communication process (es) enable(s) persons doing work under the RK&CO control to contribute to continual improvement.

7.4.3   External communication

The RK&CO externally communicate information relevant to the EMS, as determined by its communication processes and as required by its compliance obligations.

7.5   Documented Information

7.5.1   General

The RK&CO EMS includes:

a)	Documented information required by ISO 14001 Standard; and
b)	Documented information determined by the RK&CO as being necessary for the  effectiveness of the EMS

7.5.2   Creating and updating
When creating and updating documented information of the RK&CO ensure appropriate:
a)	Identification and description (e.g. a title, date, author, or reference number);
b)	Format (e.g. language, software version, graphics) and media (e.g. paper, electronic); and
c)	Review and approval for suitability and adequacy.

7.5.3   Control of documented information
Documented information required by the EMS and by ISO 14001 standards one controlled to ensure:

a)	It is available and suitable for use, where and when it is needed; and
b)	It is adequately protected (e.g. from loss of confidentiality, improper use, or loss of integrity).
For the control of documented information, the RK&CO address the following activities, as applicable:

•	Distribution, access, retrieval and use;
•	Storage and preservation, including preservation of legibility;
•	Control of changes (e.g. version control); and
•	Retention and Disposition.

Documented information of external origin determined by the RK&CO for the planning and operation of the EMS are identified, as appropriate, and are controlled. 
Ref: RK&CO /EMSP/08 – Control of Documents

8   OPERATION

8.1   Operational planning and control

The RK&CO establish implement and maintain the processes needed to meet EMS requirements, and to implement the actions determined in 6.1 and 6.2 by:

•	establishing criteria for the processes; and
•	 Implementing control of the processes, in accordance with the criteria.

The RK&CO control planned changes and review the consequences of unintended changes, taking actions to mitigate any adverse effects, as necessary.

The RK&CO ensure that outsourced processes are controlled or influenced.
The type and degree of control or influence to be applied to these processes are defined within the EMS. 

Consistent with a life cycle perspective, the RK&CO:

a)	Establish controls, as appropriate, to ensure that its environmental requirements are addressed     in the design and development process for the product or service, considering each stage of its     life cycle;
b)	Determine environmental requirements for the procurement of products and services, as appropriate;
c)	Communicate relevant environmental requirement(s) to external providers, including contractors; and
d)	Consider the need to provide information about potential significant environment impacts     during the delivery of the products or services and during the end-of-life treatment of the     product.

The RK&CO maintain documented information to the extent necessary to have confidence that the processes have been carried out as planned. REF: RK&CO /EMSP/09 – OPERATIONAL CONTROL

8.2   Emergency preparedness and response

The RK&CO establish, implement and maintain the processes needed to prepare for and respond to potential environmental emergency situations identified in 6.1.1. 

The RK&CO :

a)	Prepare to respond by planning actions to prevent or mitigate adverse environmental impacts    from emergency situations;
b)	Respond to actual emergency situations and accidents;
c)	Take action to reduce the consequences of environmental emergency situations, appropriate to     the magnitude of emergency or accident and the potential environmental impact;
d)	Periodically teat the planned response actions, where practicable;
e)	Periodically review and, where necessary, revise the processes and planned response actions.     in particular, after the occurrence of accidents and emergency situations or RK&CO ; and
f)	Provide relevant information and trainings related to emergency preparedness and response, as appropriate, to relevant interested parties, including persons working under its control.

The RK&CO maintain documented information to the extent necessary to have confidence that the processes are carried out as planned.  REF: RK&CO/EMSP/10 – EMERGECNY PREPAREDNESS AND RESPONSE

9   PERFORMANCE EVALUATIONS

9.1   Monitoring, measurement, analysis and evaluation

9.1.1   General

The RK&CO monitor, measure, analyzes and evaluates its performance. 

The RK&CO determine:

a)	What needs to be monitored and measured;
b)	The methods for monitoring, measurement, analysis and evaluation, as applicable, to ensure     valid results;
c)	The criteria against which the RK&CO will evaluate its environmental performance, using    appropriate indicators;
d)	when the monitoring and measuring are performed; and
e)	When the results from monitoring and measurement be analyzed and evaluated.

The RK&CO ensure that calibrated and verified monitoring and measurement equipment is used and maintained as appropriate.

The RK&CO evaluate its environmental performance and provide input to the management review for the evaluation of the effectiveness of the EMS.

The RK&CO communicate information relevant to its environmental performance both internally and externally, as determined by its communication process and as required by compliance obligations.

The RK&CO retain appropriate documented information as evidence of its monitoring, measurement, analysis and evaluation results. (REF: RK&CO/EMSP/11 – MONITORING AND MEASUREMENT)

9.1.2   Evaluation of compliance
The RK&CO establish, implement and maintain the processes needed to evaluate conformity with its compliance obligations. 

The RK&CO:

a)	Determine the frequency that compliance will be evaluated;
b)	Evaluate compliance and take action if needed; and
c)	Maintain knowledge and understanding of its status of Conforming with compliance obligations.

The RK&CO retain documented information as evidence of the compliance evaluation results.  REF: RK&CO/EMSP/12 – EVALUATION OF COMPLAINCE

9.2   Internal audit
9.2.1   General
The RK&CO conduct internal audits at planned intervals to provide information on whether the EMS:
a)	Conforms to:
1)	The RK&CO  own requirements for its EMS;
2)	 The requirements of ISO 14001 Standard;
b)	Is effectively implemented and maintained.
9.2.2.   Internal Audit Programme
The RK&CO establish, implement and maintain an audit programme(s), including the frequency, methods, responsibilities, planning requirements and reporting of its internal audits. 

When establishing the internal audit programme, the RK&CO  take into consideration the environmental performance of the processes concerned, changes affecting which  take into consideration the importance of the processes concerned, changes affecting the RK&CO  and results of previous audits;

The RK&CO;

a)	Define the audit criteria and scope for each audit;
b)	Select auditors and conduct audits to ensure objectivity and the impartiality of the audit  process;
c)	Ensure that the results of the audits are reported to relevant management.

The RK&CO retain documented information as evidence of the implementation of the audit programme and the audit results.  REF: RK&CO/EMSP/13 – INTERNAL AUDIT

9.3   Management review
9.3.1   General
Top management reviews the RK&CO EMS, at planned intervals, to ensure its continuing suitability, adequacy and effectiveness. 

The management review includes consideration of:

a)	The status of actions from previous management reviews;
b)	 Changes in:
1)	External and internal issues that is relevant to the EMS;
2)	Compliance obligations;
3)	Its significant environmental aspects; and
4)	Risks associated with threats and opportunities
c)	The extent to which quality objectives have been achieved;
d)	Information on the RK&CO  environmental performance, including trends in:
1)	Nonconformities and corrective actions;
2)	Monitoring and measurement results;
3)	Conformity to its compliance obligations;
4)	audit results;
e)	Adequacy of resources;
f)	Relevant communications from interested parties; including complaints; and
g)	Opportunities for continual improvement;

The outputs of the management review include:

•	Conclusions on the continuing suitability, adequacy and effectiveness of the EMS;
•	Decisions related to continual improvement;
•	Decisions related to any changes to the EMS, including resources;
•	Opportunities to improve integration of EMS with other business processes, if needed; and
•	Any implications for the strategic direction of the RK&CO.

The RK&CO retain documented information as evidence of the results of management review.  REF: RK&CO/EMSP/15 – MANAGEMENT REVIEW

10.   IMPROVEMENT

10.1   General

The RK&CO determine opportunities for improvement and implement any necessary actions to achieve the intended outcomes of its environmental management system. 

10.2   Nonconformity and Corrective Action

When nonconformity occurs the RK&CO:

a)	React to the nonconformity and, as applicable:
1)	Take action to control and correct it;
2)	Deal with the consequences including mitigating adverse environmental impacts;
b)	Evaluate the need for action to eliminate the cause(s) of the nonconformity, in order that it     does not recur or occur elsewhere, by:
1)	Reviewing and analyzing the nonconformity;
2)	Determining the causes of the nonconformity;
3)	Determining if similar nonconformities exist, or could potentially occur;
c)	Implement any action needed;
d)	Review the effectiveness of any corrective action taken; and
e)	Make changes to the quality management system, if necessary.

The corrective actions appropriate to the significance of the effects of the nonconformities encountered including environmental impacts. 

The RK&CO retain documented information as evidence of:

a)	The nature of the nonconformities and any subsequent actions taken;
b)	The results of any corrective action.

10.3   Continual improvement

The RK&CO continually improve the suitability, adequacy and effectiveness of the EMS to enhance environmental performance.   REF: RK&CO /EMSP/14 – NONCONFORMITY AND CORRECTIVE ACTION

ANNEXURE – 1

Master List of Quality System Procedure

SL. NO	REF. NO:	TITLE	
1	RK&CO /EMSP/01	Scope of EMS	
2	RK&CO /EMSP/02	Environmental policy	
3	RK&CO /EMSP/03	Risk and Opportunities to be addressed and Processes	
4	RK&CO /EMSP/04	Environmental aspects	
5	RK&CO /EMSP/05	Environmental objectives and plans for achieve them	
6	RK&CO /EMSP/06	Competence, Training and Awareness	
7	RK&CO /EMSP/07	Communication	
8	RK&CO /EMSP/08	Control of Documents	
9	RK&CO /EMSP/09	Operational Control	
10	RK&CO /EMSP/10	Emergency preparedness and Response	
11	RK&CO /EMSP/11	Monitoring and Measurement	
12	RK&CO /EMSP/12	Evaluation of Compliance	
13	RK&CO /EMSP/13	Internal audit	
14	RK&CO /EMSP/14	Nonconformity and Corrective Action	
15	RK&CO /EMSP/15	Management Review	

S. No	Form	Rev No	Name of the record	Retention Period	
1	RK&CO/EMS/01	R0	Environmental Aspect/Impacts Register	Permanent	
2	RK&CO/EMS/02	R0	List of Statutory & Legal Documents	Permanent	
3	RK&CO/EMS/03	R0	Environmental Objectives, Target and Programming 	Permanent	
4	RK&CO/EMS/04	R0	Environmental Objectives Monitoring Record	Three Years	
5	RK&CO/EMS/05	R0	Process flow Diagram	Permanent	
6	RK&CO/EMS/06	R0	Organizational Chart	Three Years	
7	RK&CO/EMS/07	R0	Roles, Responsibility and Authority	Three Years	
8	RK&CO/EMS/08	R0	Competency Matrix	Three Years	
9	RK&CO/EMS/09	R0	Training Schedule	Three Years	
10	RK&CO/EMS/10	R0	Training Record cum Evaluation	Three Years	
11	RK&CO/EMS/11	R0	Mock Drill Record	Three Years	
12	RK&CO/EMS/12	R0	Non Conformance Register	Three Years	
13	RK&CO/EMS/13	R0	Corrective Action Report	Three Years	
14	RK&CO/EMS/14	R0	Preventive Action Report	Three Years	
15	RK&CO/EMS/15	R0	Internal Audit Plan	Three Years	
16	RK&CO/EMS/16	R0	List of Internal Auditors	Permanent	
17	RK&CO/EMS/17	R0	Internal Audit Schedule	One Year	
18	RK&CO/EMS/18	R0	Non Conformance Report	Permanent	
19	RK&CO/EMS/19	R0	Internal Audit Report	Permanent	
20	RK&CO/EMS/20	R0	Minutes of Management Review Meeting	Three Years	

ANNEXURE-2
Master List of Records

ANNEXURE-3

TERMS AND DEFINTIONS
3.1   Terms related to organization & its leadership
3.1.1   Management System

Set of interrelated or interacting elements of an organization to establish policies and objectives and processes to achieve those objectives

3.1.2   Environmental Management System

Part of the management system used to manage environmental aspects, fulfill compliance obligations. Address risk and opportunities

3.1.4   Organization

Person or group of people that has its own functions with responsibilities, authorities and relationships to achieve its objectives

3.1.5   Top Management

Person or group of people who directs and controls an organization and the highest level

3.1.6   Interested Party

Person or Organization that can affect, be affected by, or perceive itself to be affected by decision or activity

3.2   Terms related to planning

3.2.1   Environment

Surrounding in which on organization operates, including air, water, land, natural resources, flora, humans and their interrelationships.

3.2.2   Environmental aspect

Element of an organization’s activities or products or services that interacts or can interact with the environment.

3.2.3   Environmental condition

State or characteristic of the Environment as determined at a certain point in time.

3.2.4   Environmental impact

Change to the environment, whether adverse or beneficial, wholly or partially resulting from the organization’s environmental aspects.

3.2.5   Objective

Result to be achieved

3.2.6   Environmental objective

Objectives set by the organization consistent with its environmental policy

3.2.7   Prevention of pollution

Use of processes, practices, techniques, materials, products, services, or energy to avoid, reduce or control the creation, emission or RK&CO  charge of any type of pollutant or waste, in order to reduce adverse environmental impacts.

3.2.8   Requirement
		
Need or expectation that is stated, generally implied or obligatory

3.2.9   Compliance obligations

Legal requirements and other requirements 

Legal requirements that an organization has to comply with and other requirements that an organization has to or chooses to comply with.

3.2.10   Risk

Effect of uncertainty

3.2.11   Risks and opportunities

Potential adverse effects and potential beneficial effects 

3.3   Terms related to support and operation
3.3.1   Competence

Ability to apply knowledge and skills to achieve indented results

3.3.2   Documented information

Information required be controlling and maintaining by an organization and the medium on which is contained 

3.3.3   Life cycle

Consecutive and interlinked stages of a product (or service) system, from raw material acquisition or generation from natural resources to filial RK&CO pose.

3.3.4   Outsource

Make an arrangement where an external organization performs part of an organization’s function or process.

3.3.5   Process

Set of interrelated or interacting activities which transforms into inputs and outputs.

3.4   Terms related to performance evaluation and improvement

3.4.1   Audit

Systematic Independent and documented process for obtaining audit evidence and
Evaluating it objectively to determine the extent to which the audit criteria are fulfilled.

3.4.2   Conformity
Fulfillment of a requirement

3.4.3   Nonconformity

Non fulfillment of a requirement

3.4.4   Corrective action

Action to eliminate the cause of nonconformity and to prevent recurrence

3.4.5   Continual improvement	

Recurring activity to enhance performance 

3.4.6   Effectiveness
Extent to which planned activities are realized and planned results achieved.

3.4.7   Indicator

Measurable representation of the condition or status of operations, management or conditions.

3.4.8   Monitoring

The purpose of this procedure is to establish and maintain documented procedures to monitor & measure on a regular basis the key characteristic of operations and activities that have significant impact on the environment, and to periodically evaluate compliance with environmental legislation and regulations. Determining the status of a system, a process or an activity.

3.4.9   Measurement

Process to determine a value

3.4.10   Performance

Measurable Result

3.4.11   Environmental performance

Performance related to the management of environmental aspects